End-to-end drafting, translation, notarization, and MOFA/legalization for corporate resolutions. What this guide covers Most sites explain the basics. This guide goes much deeper with step-by-step instructions, required documents, official fees, online e-Notary process, free-zone notes, overseas legalization, a bilingual template, FAQs, and expert tips. Everything you need to get for a board resolution notarization in…
End-to-end drafting, translation, notarization, and MOFA/legalization for corporate resolutions.
What this guide covers
Most sites explain the basics. This guide goes much deeper with step-by-step instructions, required documents, official fees, online e-Notary process, free-zone notes, overseas legalization, a bilingual template, FAQs, and expert tips. Everything you need to get for a board resolution notarization in Dubai without surprises.
What is a board resolution?
A board resolution is the official record of decisions made by a company’s board or shareholders. In Dubai, notarized resolutions are often required for:
- Opening or modifying bank accounts
- Appointing/removing directors or managers
- Approving share transfers or capital increases
- Amending company documents (MOA/AOA)
- Establishing or closing branches
- Major contracts or litigation approvals
When is notarization required?
Notarization authenticates your resolution and is mandatory when resolutions are submitted to:
- Banks (for account opening or mandate changes)
- Government departments (for licensing and management appointments)
- Free-zone authorities (for corporate approvals)
- Courts and ministries (for litigation or regulatory purposes)
Who must sign & appear?
- Signatories: Company directors/board members (per MOA/AOA) or an authorized attorney with a legalized POA.
- Appearance:
- Online (e-Notary): UAE PASS + video verification.
- In-person: Physical appearance with original Emirates ID/passport.
Documents checklist
Core:
- Draft board resolution (Arabic or bilingual)
- Trade license + MOA/AOA (latest)
- Passports/Emirates IDs of signatories
- Valid POA (if applicable)
If applicable:
- Bank signatory lists
- Appointment acceptance letters
- Certified legal translations
Two routes: Online e-Notary vs. In-person
A) Online e-Notary
- Upload bilingual draft + corporate docs to portal.
- Verify via UAE PASS and video call.
- Receive digitally notarized resolution.
B) In-person Notary
- Submit draft + originals at the notary office.
- Sign before the notary.
- Collect notarized originals and certified copies.
Timeline Board Resolution Notarization
- Drafting: same day to 24 hours
- e-Notary: often same day (after video verification)
- In-person: same day at appointment
- MOFA/embassy attestation: add 1–5 working days
Fees (official schedule)
- AED 200 per signature (instruments < AED 50,000 or unspecified value)
- AED 300 per signature (AED 50,000–100,000)
- 0.5% of value for instruments > AED 100,000 (with cap)
- AED 50 per page for notarized translations
- MOFA attestation: approx. AED 2,000 per commercial document
Private notaries may add surcharges for concierge or mobile services.
Free-zones & common use-cases
- Mainland & most free-zones: Dubai Courts notarization accepted.
- DIFC/ADGM: Separate notarial frameworks; may still require Dubai notarization + MOFA attestation for UAE banks.
Common reasons: bank account opening, appointing directors, approving contracts, share transfers, and capital changes.
If directors/shareholders are abroad
- Via POA: Issue a POA abroad, legalize it (local notary → foreign ministry → UAE Embassy → MOFA UAE), then attorney signs locally.
- Foreign-signed resolution: Legalize it through the same chain before UAE use.
Pre-submission quality check (avoid rejections)
- Company name & license consistent across docs
- Clear wording of authority
- Correct quorum/majority per MOA
- Arabic/bilingual version ready
- All signatories/attorneys present with IDs
- UAE PASS set up (for e-Notary)
Bilingual template (excerpt)
[Company Letterhead]
BOARD RESOLUTION
Of: [Company Name], Trade License No. [###]
Resolved: The Board authorizes [Name, Position] to [action] and approves opening/maintaining accounts with [Bank], subject to the following signatory matrix: [details].
For and on behalf of the Company
Name: __________ | Signature: __________ | Date: __________
Arabic version included for notarization compliance.
FAQs
Do I need Arabic?
Yes. Arabic or bilingual drafting is required for official filings.
Can I notarize online?
Yes, via the e-Notary portal (UAE PASS + video verification).
How much does it cost?
AED 200–300 per signature for most cases; 0.5% of value for high-value resolutions.
What if my director is abroad?
Use a legalized POA or legalize the foreign-signed resolution for UAE use.
Why choose Notary services Dubai?
- One-stop solution: Drafting → translation → notarization (public/private/e-Notary) → MOFA/embassy attestation → delivery.
- Bank-ready drafts: We tailor wording and exhibits to pass compliance checks.
- Speed: Same-day slots and rapid e-Notary service.
- Expert review: Every draft vetted before submission.
Disclaimer
This guide is for information only and does not constitute legal advice. Fees and rules may change; always confirm before filing.
