Notary Services
Notary for Closing Documents in Dubai: What to Bring and How It Works
A notary for closing documents checks who signs, confirms the signature is genuine and notarises the paper so the other side can rely on it. If you are closing a sale, a loan or a business deal in Dubai, this step often decides whether the file moves forward or comes back for correction. We notarise your document at our Business Bay office.
The practical catch is timing. Most closing files are turned away for small errors: a blank field, a signature made before the appointment, or missing proof of who may sign. Fix these before you sign and the notary step is simple.
What Closing Documents Are
“Closing documents” is not a legal term with one fixed list. It means the papers signed at the end of a deal. In Dubai these often include:
- Sale or transfer agreements and the powers of attorney used to sign them
- Loan or mortgage papers, where the lender asks for notarised signatures
- Share transfer papers and board or shareholder resolutions
- Declarations and consents the other side asks for
Each of these may need a notary for closing documents before the other side accepts it. Our guide to notary for a mortgage in Dubai covers the loan side in detail. For company papers, see our page on corporate and business notary services.
Document Notary Dubai: What the Notary Does
Notarial acts in the UAE are regulated by Federal Decree-Law No. 20 of 2022 on the regulation of the notary profession. In Dubai, notaries public are regulated by Dubai Law No. 4 of 2013.
For a closing file, the notary usually does three things:
- Confirms the identity and authority of each person who signs.
- Witnesses or authenticates the signature.
- Notarises the document, and any translation inside it, so it can be used with the other party, a bank or an authority.
A private notary in Dubai is a lawyer licensed by Dubai Courts to carry out notarial acts. If you are unsure which route fits, read private notary vs public notary.
Talk to us
Tell us what the document is and where it will be used, and we will tell you the next step.
Notary for Closing Documents: Steps for a Closing File
- Send us the draft by WhatsApp or email and tell us who will sign.
- We check the draft, point out blank fields and missing authority, and tell you what to fix.
- We prepare or translate what is missing. Papers for official use need a legal translator registered with the UAE Ministry of Justice.
- Each signer comes to our Business Bay office with original ID, or we arrange a notary in person, online or at your home.
- We handle your notarisation and tell you the next step, such as attestation.
Notarization of Documents in Dubai: What to Bring
- Original Emirates ID or passport for every signer
- The final draft, unsigned, in the language the other side requires
- A power of attorney, if someone signs for you
- Company papers showing who may sign, where a company is involved
- Any earlier notarised or attested papers the deal depends on
Do not sign before the appointment. A signature made earlier can mean the paper has to be redone.
When a Document Also Needs Attestation
A notarised paper is not always enough. If the document will be used abroad, or a foreign paper is used here, attestation may follow. The UAE is not a party to the Hague Apostille Convention. Foreign documents are attested in the issuing country, including at the UAE embassy there, then by MOFAIC in the UAE. MOFAIC fees are AED 150 for personal documents and AED 2,000 for commercial documents. These are separate from notary fees.
If your matter sits inside DIFC, DIFC Courts runs its own notary service. Tell us at the start and we will point you to the right route.
Fees
What It Costs
Federal notary fees under Cabinet Resolution No. 19 of 2024 include:
| Item | Fee |
|---|---|
| General or special power of attorney | AED 100 per party |
| Same power of attorney through a private notary | AED 130 per party |
| Authenticating signatures on an instrument of unspecified value | AED 200 per party |
| Affidavit, executing and notarising | AED 300 |
| Notarising a translation in the instrument | AED 50 per page |
For instruments above AED 100,000 the fee is 0.5% of the value, at most AED 30,000, and at most AED 15,000 for execution. A private notary may add up to 30% as professional fees. We confirm our own fee when you send the document. Translation and attestation fees are separate. See notary public fees in Dubai for more.
FAQ
Frequently asked questions
How to notarize a document in Dubai?
Send us the draft and tell us who signs. We check it, prepare what is missing and notarise it at our Business Bay office, online or at your home. See our step-by-step guide on how to notarise a document in Dubai.
How to certify a document in Dubai?
Certifying a document usually means a notary confirms the signature or the copy. Tell us what the document is and who will receive it, and we will tell you which step you need.
Where to notarize documents in Dubai?
You can notarise at a Dubai Courts notary or with a licensed private notary. We offer in-house notary public services at our Business Bay office, and notary public in person, online or at your home.
Can a notary check my closing documents before I sign?
Yes. Send the draft first. We point out blank fields, missing authority and wording the other side may reject, so the signing appointment goes smoothly.
Do closing documents need translation?
If the other side or an authority needs another language, yes. Translation for official use is done by a legal translator registered with the UAE Ministry of Justice. We translate and notarise together.
More answers, grouped by topic, are on our questions and answers page.
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Next Step
Call or WhatsApp +971 54 380 1094, or email support@notaryservicesdubai.com. Tell us what the document is and where it will be used, and we will tell you the next step. Office open Monday to Friday, 9:00 am to 6:00 pm. WhatsApp and online requests answered 24/7. Our address is Empire Heights Tower B, Marasi Drive, Business Bay, Dubai, UAE. You can also contact us about your document.